There are five City Walk board seats, each with a two year term. Three of them come up for election in odd numbered years and the other two in even numbered years. (So for example, as I write this in late 2025, two seats–currently held by Ray Aguirre and Bob McLean–will be coming up for election in 2026, while the other three seats will still have another year to run. Those other three seats will come up for election in 2027.)
The voting is done at the annual meeting in January.
Voting Weights
Votes are weighted according to size of the owner’s properties. For example, the votes of the owner of a 1000 square foot unit will count for more than the votes of an owner of a 700 square foot unit. Parking stalls are included in the equation, so the vote of an owner with a 700 square foot unit and a parking stall will count for more than the votes of an owner with the same sized unit but no parking stall.
This is the same way HOA fees are determined.
Board Positions
The board consists of a president, vice president, secretary, treasurer, and one “member at large,” but these positions are not actually voted on by the owners. The owners just vote for who will be on the board, and then the board itself meets to decide among themselves who will take which role.
Proxies
Voting can only be done at the Annual Meeting itself, but if you can’t attend, you can sign your proxy over to another owner. A proxy is basically your authorization for that other owner to vote in your place. If you can’t make it to an annual meeting, it’s very important that you assign your proxy to someone else, because the annual meeting can’t even take place if too few owners either attend or send their proxies. (If we don’t “make quorum.”) There have been past years when the management company had to scour the ownership rolls at the last minute, asking people to send their proxies in so a meeting could actually take place.
You can’t specify on the proxy form who the other owner has to vote for, you can only give them the power to cast your vote however they like. (This is partly because we can’t know, until the night of the meeting itself, who all the candidates are.) So if you have a preference for a certain board candidate, make sure you give your proxy to someone who feels the same way you do.
Update (Jan 10, 2026): The new management company’s proxy process is different in two ways from how it’s been in the past. This year, it’s important to:
- Write in the name of the person you’re granting your voting power to. (Don’t leave the line blank.)
- Deliver your filled out proxy form to the office as soon as you can in advance of the Annual Meeting.
The default voter: In past years, if you didn’t name a specific person on the proxy form to cast your vote for you, no vote would be cast. (Your proxy form would still help make quorum, so it was good for you to send it in.) This year, if you don’t write in someone’s name, the president of the board (currently Ray Aguirre) will be granted the power to cast your vote. If you actually want Ray to cast your vote for you, this is fine, but if you don’t, be sure to write someone else’s name in, someone who will vote the way you’d like them to.
Delivering the form: In past years, the owners who had been granted the right to cast other owners’ votes would bring the filled out proxy forms directly to the meeting. This year, the management company is asking us to deliver them to the office as soon as we can before the meeting. It’s unclear whether forms brought directly to the meeting will be accepted this year, so be sure to get them to the office in advance. (It might also be a good idea to make a copy or take a picture of the form, just in case it gets lost in transit to the office, or from the office to the meeting.)
Update (Jan 14): the proxy form has two lines labeled “Name”. You should print your name on one of them and sign your name on the other one.